Data Protection

Introduction

The purposes of colleting and processing data include the organisation and administration of vehicles, research activities, and compliance with statutory obligations, etc. Data Protection is the safeguarding of the privacy rights of individuals in relation to the processing of personal data. The Data Protection Act 1988 and the Data Protection (Amendment) Act 2003 confer rights on individuals as well as responsibilities on those persons processing personal data. Personal data, both automated and manual, are data relating to a living individual who is or can be identified, either from the data or from the data in conjunction with other information.

Purpose of this policy

This policy is a statement of Newmarket Motors commitment to protect the rights and privacy of individuals in accordance with the Data Protection Act 1988 and the Data Protection (Amendment) Act 2003.

Principles of the Acts

Newmarket Motors will administer its responsibilities under the legislation in accordance with the eight stated data protection principles outlined in the Act as follows:

1. Obtain and process information fairly
   Newmarket Motors will obtain and process personal data fairly and in accordance with the fulfilment of its functions.


2. Keep it only for one or more specified, explicit and lawful purposes
   Newmarket Motors will keep data for purposes that are specific, lawful and clearly stated and the data will only be processed in a manner compatible with these purposes.


3. Use and disclose it only in ways compatible with these purposes
   Newmarket Motors will only disclose personal data that is necessary for the purpose/s or compatible with the purpose/s for which it collects and keeps the data.


4. Keep it safe and secure
   Newmarket Motors will take appropriate security measures against unauthorised access to, or alteration, disclosure or destruction of, the data and against their accidental loss or destruction. Newmarket Motors is aware that high standards of security are essential for all personal information.


5. Keep it accurate, complete and up-to-date
   Newmarket Motors will have procedures that are adequate to ensure high levels of data accuracy. Newmarket Motors will examine the general requirement to keep personal data up-to-date. It will put in place appropriate procedures to assist staff in keeping data up-to-date.


6. Ensure that it is adequate, relevant and not excessive
   Personal data held by Newmarket Motors will be adequate, relevant and not excessive in relation to the purpose/s for which it is kept.


7. Retain it for no longer than is necessary for the purpose or purposes
   Newmarket Motors will have a policy on retention periods for personal data.


8. Give a copy of his/her personal data to that individual, on request
   Newmarket Motors will have procedures in place to ensure that data subjects can exercise their rights under the Data Protection legislation.

Procedures and Guidelines

This policy supports the provision of a structure to assist in Newmarket Motors compliance with the Data Protection legislation, including the provision of best practice guidelines and procedures in relation to all aspects of Data Protection.

Review

This Policy will be reviewed regularly in light of any legislative or other relevant indicators